Submit your abstracts



Submit your 4-page camera-ready papers using EasyChair. Please make sure to keep the document in the provided format

Guidelines
  1. Four Page Camera-Ready Paper Submission
  2. Copyright Transfer
  3. Oral Presentation Guidelines
  4. Poster Presentation Guidelines

Templates & Downloads​
  1. Call For Paper Download
  2. Four Page Abstract Download
  3. Full Paper Template (MS Word) Download
  4. Full Paper Template (Latex) Download
  5. Overleaf Template Download

Submission Deadline is: Friday, August 01, 2025, 23:59 IST

Only electronic submissions through the paper submission system EasyChair will be considered. The manuscript needs to be submitted in IEEE Xplore-compatible pdf format. Please do not email the manuscript to the conference office or conference chairs. You need to select your track (from the list of ICEE-2025 tracks) as a first step. In order for your paper to receive a full review, the following information MUST be entered on the website along with your submission:

  • Title of your paper
  • Name, complete mailing address including affiliation, country and phone, and email of first author
  • Names, affiliations, city, state, country of additional authors
  • Suggested track (from the list of ICEE-2025 tracks) into which the paper fits
  • Abstract for the paper
  • Keywords, one per line to characterize your submission

After the paper submission, the authors will receive the confirmation mail about their submission.

Step 1: Prepare your paper as per the provided templates.

Step 2: Upload the source file for your paper to IEEE PDF Express and approve the Xplore-compliant PDF created by that site. For further details, follow the instructions under How to Create an IEEE Xplore Compliant PDF.

Step 3: The author should upload the PDF created from the PDF Express site to EasyChair.

IMPORTANT: Successfully uploading your paper does not indicate your paper fulfils the page limits or formatting requirements. This will only be verified by ICEE technical team at a later stage and submissions that are found in violation of those requirements will be rejected from consideration.

Paper Requirements:
Papers must be a 4-page camera-ready paper.

Clearly State:

  • Purpose of work
  • Manner and degree to which it advances the art accompanied with proper references
  • Specific new results that have been obtained with clear experimental conditions and their significance
  • Degree to which the paper deals with these issues will strongly affect whether the paper is accepted
  • Title of paper
  • Name, affiliation, city, state and country, email of the first author
  • The font size for the body of the text must be at least 10 point
  • Excessive photo reduction of figures and poor legibility will negatively impact acceptance
  • Avoid special international fonts
  • Page margins given in the template document should be followed

The most common cause of rejection:

  • Lack of specific results.
  • Only work that has not been previously published at the time of the conference will be considered.
  • Paper acceptance will be based solely on the information provided on the four-page paper submitted. Promises of upcoming results will be ignored. All submissions will be checked for plagiarism.

May 16, 2025: Submission Site Open

August 01, 2025, 23:59 IST: Submission Deadline

15th September 2025: Paper Acceptance Notification

Only electronic submissions received by the deadline via the EasyChair will be reviewed. Submissions sent via email or mailed hard copies will not be reviewed.

REQUIRED: Prior to submission, the paper must be submitted to the IEEE PDF Express site to create the Xplore compliant PDF.

Once you have reviewed the Xplore compliant PDF for accuracy, upload that file to EasyChair. Papers not converted to the Xplore compliant PDF will be rejected.

  • Submitted paper must be PDF Express compliant
  • Paper should match the author list, title and summary as noted in the electronic submission
  • The author must review the PDF Express version to ensure it's free of formatting issues and missing information.

Successfully uploading your paper does not indicate your paper fulfills the page limits or formatting requirements. This will only be verified by ICEE technical team at a later stage and submissions that are found in violation of those requirements will be rejected from consideration.

To ensure your paper is published accurately in IEEE Xplore, use IEEE PDF eXpress to check and convert your paper to an IEEE Xplore-compatible PDF. This tool verifies that your PDF meets specific requirements, including PDF version, font embedding, and the absence of certain elements.

Make sure to follow these requirements on how to use IEEE PDF eXpress:

  • The PDF is version 1.4 (Acrobat 5) or later, but not Acrobat 9, X, or XI.
  • The PDF was created with PDF distiller. Scanning is not permitted.
  • All fonts are embedded or subset. This ensures that mathematics appear as intended and that text is searchable.
  • No password or other security settings are included.
  • No bookmarks or links are included.
  • There are no crop marks, registration marks, date stamps, timestamps, or any other mark that does not appear in the official version of the paper.
  • There are no PostScript settings that can override the settings file.
  • No PDF attachments are included.
  • The file is not a PDF Package or Merged PDF

Step 1: Create an account
First-time users: Select “Create Account” and enter the following:

  • Conference ID: XXXXXX
  • Your email address
  • A password
  • Continue to enter information as prompted
  • An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

Previous users: Previous users of PDF eXpress or IEEE PDF eXpress Plus need to follow the steps above but should enter the same password used for previous conferences. Verify that your contact information is valid.

Step 2: Upload your IEEE Xplore Compliant source file

Once the Xplore compliant PDF has been created you will receive an email. Review the PDF for accuracy and upload to EasyChair.

Acceptance Details

If accepted, the 4-page paper will be used for publication as submitted.No changes are allowed once the paper has been submitted for review.

If accepted, authors are required to transfer their copyrights in a final submission stage, which will be in September after the paper selection meeting.

Acceptance Notification

  • Authors of accepted papers will be notified by 15th September. The accepted paper will be published as-is in the ICEE 2025 Technical Digest. Publication in the digest in no way precludes later publication of a fuller account of the work in another journal, but NO PUBLICATION is acceptable before the conference. The paper must be presented at the conference by one of the listed authors.
  • Your paper has been accepted based on several conditions:
    One of the authors must present in-person.
    The paper will not be published in its entirety prior to the conference.
    You must remain for 10 to 15 minutes after the session to address questions from the audience.